Tech Hub Resources
The 3C2A Tech Hub portal is an online tool to assist institutions with compliance of 3C2A legislation. Phase one implementation of the new Tech Hub includes a new Form 3 system that automatically populates information for student-athletes who complete an online Form 1.
Access to the Tech Hub is managed by the designated Athletic Director (AD) at the 3C2A member college. Requesting authorized users is within the profile of the AD and all requests are processed by the 3C2A state office.
The California Community College Athletic Association (3C2A) provides institutions the ability to determine and assign access to the 3C2A Tech Hub. Institutions should take care to protect data by providing access as needed to administer actions of the institution and the association.
3C2A Tech Hub Portal website: https://3c2a.my.site.com/schoolportal/s/
Online Form 1 webpage link is located on the Tech Hub Portal dashboard within News and Updates.
Announcements
The Form 3 Workflow is now available for institutions to initiate after they have certified their student-athletes including answering all the required questions within the student-athletes profile page within the "Form 1 - Official Use" area.
Missing a Student-Athlete?
Caused by Data Entry Error
We have been receiving emails regarding not being able to locate student-athlete who submitted an online Form 1. Please be sure before a student-athlete clicks submit, they have selected the correct college and sport. If you still do not see the student-athlete populate in the “Student-Athlete” tab of the sports Form 3 please email the Tech Hub email.
Caused by Already Completed the online Form 1
We are now at the point of the summer you will want to ask the student-athlete “Have you already completed the online Form 1 at another 3C2A institution?” If the student-athlete answers yes! Email the Tech Hub email including the name of the student-athlete and if they practiced at the prior college before arriving at your institution to participate.
Head Coach Didn’t Receive a Form 3 Workflow Email
Question: Can institution reroute a Form 3 Workflow that is pending Head Coach approval? They didn’t get the email requesting pending their approval…HELP!
Answer: Yes. The Athletic Director can pull up the information within the Tech Hub portal under the APPROVAL HISTORY tab within the sports Form 3. Please utilize the below User Guide to navigate this process.
Question: A Head Coach has suddenly gone out on leave and the Head Coach did not approve a pending Form 3 Workflow. How can the institution move that workflow along on their behalf?Answer: The Athletic Director can pull up the information within the Tech Hub portal under the APPROVAL HISTORY tab within the sports Form 3. Please utilize the below User Guide to navigate this process.
Question: The Head Coach contact in the portal had the wrong email address and the Head Coach didn’t get the Form 3 Workflow. Can it be resent to the Head Coach?
Answer: Please update their email so future workflows go to the correct email address. The below User Guide will show the institution how to access the information that went to the incorrect email address for the Head Coach to approve the workflow.
User Guides
Our user guides were developed using Scribehow.com, you can download on your Google Chrome Browser an extension (By clicking on the puzzle icon). Search for Scribehow.com to add their extension, which allows you to follow along on your browser as you utilizing these user guides.
Accessing & Navigating
- Tech Hub: First Time User Creating a Password
- Tech Hub: Guide to Accessing and Navigating Portal
- Tech Hub: Requesting Portal Users
- Tech Hub: Removing or Replacing Portal Users
Eligibility Processes
Note, in the new system institutions will no longer data enter student-athlete information. The student-athletes information comes from their completion of the online Form 1 and auto populates to the new online Form 3 of sports that the institution have activated in the Sports Offered section of the portal.
- Tech Hub: Accessing, Viewing, & Editing Student-Athlete Form 1 and Eligibility Certification Information
- Tech Hub: Updating or Correcting Student-Athlete Contact Information
- Tech Hub: Editing Student-Athlete Form 1 Responses
- Tech Hub: Updating a Student-Athletes Authorization of their NIL in Student Profile
- Tech Hub: Identifying Flags for Felony, Amateurism and NIL
- Tech Hub: Certification of a Student-Athlete
Form 3 Workflow
Please watch the following Webinar Training session on initiating the Beginning of Seasons Submission for the Form 3 Workflow prior to kicking off that online process. Also utilize the user guides below.
- Tech Hub: Form 3 Workflow Beginning of Season Submission Process (From Start to Finish)
- Tech Hub: Head Coach Review of the Form 3 Workflow Beginning of Season Submission Process
- Tech Hub: Athletic Director Review & Approval of the Form 3 Workflow Beginning of Season Submission
- Tech Hub: Adding Student-Athletes to the Form 3 after Initial Verification of Beginning of Season Submission
- Tech Hub: Athletic Director Approving a Form 3 Workflow on behalf of a Head Coach – New 9/3/24
- Tech Hub: Individual Student-Athlete Form 3 status types (PDF) – New 9/10/24
General Guides
- Tech Hub: Opting In/Out of adding the Felony Disclosure to the Form 1 workflow
- Tech Hub: Sports Sponsorship Declaration and Creating Form 3’s
- Tech Hub: Adding Contacts: Coaches
- Tech Hub: Activating Sport(s) after Academic Year set-up
- Tech Hub: Printing Form 1 Responses
- Tech Hub: How to Run a Report and Export Data – New 8/22/24
Additional Resources:
- Frequently Asked Questions - Form 1 & Conducting Eligibility Meetings - Updated 7/26/24
- Slide Deck from Wintensive Day 1 & Launch of the 3C2A Tech Hub
For questions regarding the Tech Hub please email techhub@3C2Asports.org